Kent County Council Children, Families and Education Directorate
ATTENDANCE POLICY STATEMENT OF DOWNS VIEW INFANT SCHOOL
Responsible People named in this policy
Chair of Governors Felicity Moore
Head Teacher Tracy Kent
Latest review: September 2016
Next review : September 2017
Statement of Intent
Downs View Infant School is committed to the continuous raising of achievement of all our pupils. Regular attendance is critical if our pupils are to be successful and benefit from the opportunities presented to them.
One of our basic principles is to celebrate success. Good attendance is fundamental to a successful and fulfilling school experience. We actively promote 100% attendance for all our pupils and we use a variety of awards to promote good attendance and punctuality.
The Governors, Headteacher and Staff in partnership with parents have a duty to promote full attendance at Downs View Infant School.
Parents have a legal duty to ensure that their child(ren) attend school regularly and arrive on time. Regular attendance is essential to the all round development of the child and they should be allowed to take full advantage of educational opportunities available to them. Poor attendance undermines their education and sometimes puts pupils at risk, encouraging anti-social behaviour.
It is the parents’ responsibility to contact the school on the first day their child is absent. This is a safeguarding issue so that all parties know that your child is safe.
Pupils are expected to arrive by 8.50am. All pupils that arrive late must report, with their parent to the school office where the reason for lateness is recorded.
The Role of the School Staff
The School Administrator and Business Manager as our Attendance Officers have overall responsibility for attendance.
Class teachers complete a register at the beginning of each morning and afternoon session. Marking the attendance registers twice daily is a legal requirement. Teachers mark pupils present, absent or late. The class teacher will notify Mrs Rowson and Mrs Button of children whose attendance is causing concern.
It is the responsibility of the Attendance Officers to ensure:
- Attendance and lateness records are up to date
- If no reason for absence has been provided, parents are contacted on the first day of absence
- Where there has been no communication, the absence is recorded as unauthorised.
- The appropriate attendance code is entered into the register (National Attendance Codes)
- Parents are informed annually of child’s attendance figure or more frequently by request
Timeline of School Action for Attendance
- 95 – 100% attendance – School office to follow up reasons for absence by telephone call by 10 am if parent has not phoned school
- 90 – 95% attendance – As above. Attendance is monitored and appropriate meetings take place between school and parent.
- Below 90% – Advise Attendance Service of child’s attendance and consider Attendance Service or Penalty Notice where the absences have not been authorised.
Please refer to Appendix 10 for guidance on what work should be undertaken by the school prior to referral.
Children Missing Education
No child may be removed from the school roll without consultation between the Headteacher and the Attendance Service. Where a child is missing from education, Local Authority guidance should be followed.
At Downs View Infant School the register is taken at 8.50 am and 1.00 pm (12.45 pm for Reception pupils). Pupils arriving after these times must enter school by the main entrance and report to reception where their name and reason for lateness will be recorded. The pupil will be marked as late before registration has closed (Code ‘L’).
The register will close at 9.10 am. Pupils arriving after the register has closed will be marked as late after registration (Code ‘U’) and this will count as an unauthorised absence.
Frequent lateness will be discussed with parents and may be referred to the Familiy Liaison Officer (FLO) and/or School Liaison Officer (SLO, previously EWO). It can provide grounds for prosecution or Penalty Notice.
Penalty Notice Proceedings for Lateness
- 10 incidents of late arrival after the registers have closed in a term may lead to a referral to the Attendance Service (AS) for a Penalty Notice Warning Letter
- The Penalty Notice Warning Letter sets out 15 school days during which no unauthorised absence is to be recorded
- If unauthorised absence is recorded , Penalty Notice(s) will be issued (one per parent per child)
- Where a Penalty Notice is not paid within 28 days of issue, AS may instigate court proceedings
Only the Headteacher can authorise absence. Where there is doubt, the Headteacher, on behalf of the governing body, should take a consistent approach. The absence must be unavoidable. The Headteacher is not obliged to accept a parent’s explanation, a letter or telephone message from a parent does not in itself authorise an absence. If absences are not authorised, parents will be notified.
If no explanation is received, absences will not be authorised.
The following reasons are examples of absence that will not be authorised, this list is non exhaustive:
- Persistent non specific illness e.g. poorly/unwell
- Absence of siblings if one child is ill
- Inadequate clothing/uniform
- Confusion over school dates
- Medical/dental appointments of more than half a day without very good reasons
- Child’s/family birthday
- Shopping trip
- Family Holidays
Attendance and Lateness
If a new pupil has a history of poor attendance at their previous school, there will be a pre-start attendance meeting held. The school has a ‘five-step’ approach to monitoring absence and lateness. We are part of the Local Authority’s Project 95 where every child whose attendance falls below 95% will be monitored. Responsible staff will use discretion and discuss each case carefully. These will involve the five steps below.
- Where there has been no contact from parents, first day calling for all pupils and meetings as appropriate.
- A letter send to Parent/Carer to inform about attendance being below 95%.
- Invitation to meet with FLO and /or Headteacher
- Discussion with SLO or Attendance Service Duty Staff to identify pupils with attendance below 90%, monitoring trends in pupil attendance and lateness, allocation of FLO support.
- Initiate a Early Help Intervention
- Referral to Attendance Service
Reasons for absence are recorded and retained by the school. When a referral to the Attendance Service is made, the child’s Registration Certificate, copies of all letters sent to parents and minutes of any meetings MUST be attached to the completed AS1 referral form with any other relevant information.
Local Authority Action
Where there is no improvement in a pupil’s attendance and/or there is at least 10 sessions (5 days) absence in a term the school will consider the following:
School Liaison Officer Actions
This may include:
- Home visits
- Multi agency meetings
- Sign posting to supportive agencies e.g. Child and Adolescent Mental Health Service, Social Services and Family Group Conference Service.
- Fast Track to Prosecution
Penalty Notices for Poor Attendance
- Penalty Notices are issued in accordance with the Attendance Service Code of Conduct.
- The Attendance Service issue a warning letter setting out 15 school days during which no unauthorised absence is to be recorded
- If unauthorised absence is recorded during the 15 day period a Penalty Notice will be issued (one per parent per child)
Penalty Notices will be issued in the following circumstances:
- Parentally-condoned absences
- Persistent lateness after the register has closed
- Being present in a public place without reasonable justification during the first 5 days of any fixed term or permanent exclusion.
Where Penalty Notices are imposed, the regulations state that the penalty will be £120 to be paid within 28 days, reduced to £60 if paid within 21 days. Penalty notices are issued to each parent of each child. Failure to pay the penalty in full by the end of the 28 day period may result in prosecution by the Local Authority.
Leave of Absence/Holiday
From September 2013 the Department for Education have amended the Pupil Registration Regulations, removing the Headteacher’s ability to authorise leave of absence for the purpose of a family holiday.
Requests for holidays in term time will not be authorised.
The Headteacher may authorise absence in “exceptional circumstances” but this must be requested in advance and agreement to each request is at the discretion of the Headteacher, acting on behalf of the Governing Body (Education (Pupil Registration) (England) Regulations 2013). Each case will be judged on its merits and the Headteacher’s decision is final. Once the decision not to authorise leave is taken, it cannot be authorised retrospectively.
If the absence is not authorised and the holiday is taken anyway, the case may be referred to the Attendance Service who will issue a Penalty Notice to each parent for each child taken out of school.
Penalty Notice Proceedings for Unauthorised Holiday Absence
- Penalty Notices are issued in accordance with the Attendance Service Code of Conduct.
- AS receives a request for an unauthorised holiday of 10 or more school sessions (5 days)
- AS issue Penalty Notice(s) (one per parent per child)
- If Penalty Notice(s) is/are not paid within 28 days of issue, AS may instigate court proceedings
Download the Attendance Policy Statement