Health and Safety Policy



Responsible People named in this Policy

Head Teacher Tracy Kent

Date: February 2017

To be updated: Yearly

Table of Contents:

Section A: Introduction:

  1. A1:  A Note to Head Teachers
  2. A2:  The Law Regarding Health and Safety Policies
  3. A3:  Health and Safety Policy Statement

Section B: Organisation:

  1. B1:  Employer Responsibilities
  2. B2:  Head Teacher Responsibilities
  3. B3:  Governors’ Responsibilities
  4. B4:  Staff Responsibilities
  5. B5:  Area Education Officers (AEO)
  6. B6:  Capital & Premises Development Manager

B7 Property and Infrastructure Support

  1. B8:  Safety Representatives
  2. B9:  Consultation with Employees
  3. B10:  Information, Instruction and Supervision
  4. B11:  Competency for Health and Safety Tasks and Training
  5. B12:  Monitoring

Section C: Arrangements:

  1. C1:  School Activities
  2. C2:  Visitors
  3. C3:  Fire and Emergency Procedures
  4. C4:  Fire Fighting

C5 Maintenance of Fire Precautions

  1. C6:  Bomb Alerts
  2. C7:  First Aid Arrangements
  3. C8:  Information Technology (IT)
  4. C9:  Safe Handling and Use of Substances
  5. C10:  Legal Requirements for Premises
  6. C11:  Inspection of Premises, Plant and Equipment
  7. C12:  Asbestos Management
  8. C13:  Legionella Management
  9. C14:  List of Risk Assessments, Policies and Procedures to complement this Policy

Section D: On-Line Appendices and References:

Annex 1: Emergency Planning for Kent Schools
Annex 2: Guidance on First Aid for Schools – A Good Practice Guide Annex 3: Incident / Accident Reporting
Annex 4: COSHH Risk Assessments on Kent Trust Web
Annex 5: Inspection Proforma on Kent Trust Web
Annex 6: Fire Policy and other linked Documents
Annex 7: Heating Oil Storage and Management Checklist
Annex 8: Asbestos Policy and Docubox Contents
Annex 9: List of Hazardous Substances on the Premises
Annex 10: Health and Safety of Pupils on Educational Visits

Section E1: Useful Contacts

See back of this document

Section A – Introduction:

A1 – A Note to the Head Teacher:

Before you devise your school health and safety policy, please read the following information:

  1. Your policy must be kept up to date as it shows how you manage health and safety in your school.
  2. You should involve staff and governors when devising the policy, and ensure that all staff are aware of what the policy means for them.
  3. Some schools prefer to devise a short policy and cross reference to other documents held in school.
  4. The policy should be signed by the headteacher and chair of governors, dated when signed, and reviewed annually.
  5. As the policy is a management tool, it will be the first document you are asked to produce when visited by HSE inspectors and KCC auditors, where applicable.

A2 – The Law Regarding Health and Safety Policies:

A written health and safety policy is a statutory requirement where an employer employs five or more people. It must be brought to the attention of the employees, and shown to an HSE Inspector or KCC auditor if requested.

An explicit safety policy demonstrates to staff, pupils and visitors that the organisation values their health, safety and welfare.

The allocation of responsibilities and the writing down of particular arrangements to implement the policy encourages a coherent approach to the management of health and safety.

For schools who are developing or revising their health and safety policy, this guidance and suggested detail can be presented to staff for consultation, to add specific content. After any appropriate re-drafting, this can then be presented for approval to the school management team before final adoption by the governing body. Therefore, writing the policy in consultation with all staff clarifies the arrangements made and helps give them ownership.

This process also provides for information to be shared later with others such as visitors and contractors.

The policy will then be reviewed annually in line with the cycle on the management plan but will be amended if new legislation/procedures etc. make this necessary.

Kent County Council Education and Young People’s Services

Health and Safety at Work Act 1974


Downs View Infant School

A3: Statement of Intent:

The head teacher and governors are committed to establishing and implementing arrangements that will:

  • ensure staff and pupils are safeguarded when on school premises, or engaged in off-site activities (e.g. school trips, sports events etc.).
  • ensure the premises for which they are responsible have safe access and egress for all staff, pupils and visitors.
  • provide adequate facilities and arrangements for welfare.
  • provide and maintain safe plant and safe systems of work without risks to health.
  • ensure safe use, handling, storage and transport of articles.
  • provide suitable information, training, instruction and supervision to keep all staff, pupils and visitors safe.



Head teacher



Chair of Governors


B1: Employer Responsibilities

Kent County Council as the employer has a statutory duty in respect of health and safety in community and voluntary controlled schools to ensure that premises and people are healthy and safe.

The responsibility is devolved to the headteacher, who has day to day responsibility for staff, pupils and others as ‘officer in charge’ of the premises.

The head teacher will ensure the overall implementation of the policy.

B2: Head Teacher Responsibilities

  • To ensure this policy is reviewed annually, or before if there are any changes in circumstances;
  • To ensure that employee responsibilities regarding health and safety are included in his/her job description and that it is properly received and understood;
  • To include health and safety issues in the school improvement plan, if necessary;
  • To carry out regular health and safety inspections (at least three times a year) and take

    remedial action as appropriate;

  • To undertake risk assessments, record significant findings, and review annually, or before if there is a change in circumstance;
  • To receive and deal promptly with raised issues or complaints about unsafe premises, equipment or work practices;
  • To liaise with KCC property and infrastructure support and/or the building maintenance consultants and/or with contractors to resolve property maintenance issues;
  • To ensure that the requirements of any enforcement officer (e.g. HSE Inspector, Environmental Health Officer, Fire Liaison Officer, or Environmental Agency Inspector) are properly addressed;
  • To ensure that emergency evacuation procedures are in place and tested;
  • To ensure that adequate first aid provision is available and kept up to date;
  • To report health and safety issues to the governing body on a regular basis;
  • To monitor and review all health and safety policies and procedures.

    NB: Tasks can be delegated to other staff members but the responsibility remains with the head teacher.

B3 – Governors’ Responsibilities

  • Responsibility for the health and safety of pupils lies with the governing body of the school, either as the employer of school staff or because it controls school premises (or both).
  • The governing body will promote a strategic overview for health and safety.
  • The governing body will take all reasonable measures to ensure that the premises and equipment on site are safe and do not put the health or safety of staff, pupils or visitors at risk while they are on the premises.
  • The governing body of a community, voluntary controlled, community special and maintained nursery school must comply with any directions given by the LA concerning the health and safety of persons in school, or on school activities elsewhere.
  • The governing body will make adequate provision for maintenance of the school premises and equipment, either within the KCC ‘Classcare’ scheme or within the school’s delegated budget.
  • The governing body will support and monitor health and safety within the school.
  • The governing body can consider appointing a governor to coordinate health and safety

    from a strategic point of view.

B4 – Staff Responsibilities

  • Must take reasonable care of their own health and safety and that of others who may be affected by what they do or fail to do.
  • Will co-operate with their employer on health and safety matters.
  • Will not interfere with anything provided to safeguard their health and safety or that of


  • Have a duty to report all health and safety concerns to the head teacher or their line manager.

B5 – Area Education Officers (AEO)

  • The AEO will take responsibility for the strategic overview of health and safety matters in schools, and report concerns to the Corporate Director of Education, Learning and Skills.
  • The AEO will raise specific health and safety issues with the health and safety unit.

Name of Appointed Health and Safety Governors: Neil Mackinnon/Tina Ozdemir

Name of AEO: David Adams Contact No: 03000 418456

B6 –Capital & Premises Development Manager

Has responsibility for ensuring that regard is given to health and safety concerns when carrying out property maintenance plans for major maintenance and improvement works.

B7 – Property and Infrastructure Support

Will ensure that property matters for which the local authority as the employer has statutory responsibilities, (e.g. regular maintenance and testing of fixed electrical wiring or fixed gas appliances) are properly dealt with, (if necessary, by taking premises or fixed equipment out of use). The head teacher is responsible for liaising with KCC property and infrastructure support, and/or the building consultants and/or with contractors from KCC preferred contractors list, to resolve property maintenance issues.

B8 – Safety Representatives

Safety representatives of a Trade Union have the following functions:

  • Represent employees generally and when you consult them about specific matters that will affect the health, safety and welfare of the employees
  • Represent employees when Health and Safety Inspectors from HSE or Local Authorities consult them
  • Investigate accidents, near misses, and other potential hazards and dangerous occurrences in the workplace
  • Investigate complaints made by an employee they represent about their health, safety or welfare in the workplace
  • Present the findings of investigations to you.
  • Inspect the workplace;
  • With at least one other appointed representative, request in writing that you set up a health and safety committee and attend Health and Safety Committee and meetings as a representative of your employees.
  • A list of these representatives can be found within the list of the contacts at the end of this document.

Alternative Consultation Arrangements:

Name of Employee Representative/s: Sarah Collins Nicola Drage

B9 – Consultation with Employees

It is a legal requirement to consult with employees on health and safety issues. A Safety Committee is where formal consultation with employees takes place, but individual and group staff meetings are also appropriate forums for communication on health and safety matters and concerns.


B10 – Information, Instruction and Supervision

Under health and safety law it is a legal requirement to display or provide a leaflet version of the Health and Safety Law poster.

  • A copy of the Health and Safety Law Poster can be found:
  • Supervision of young workers/trainees will be arranged/undertaken/monitored by the head teacher or other delegated key members of staff.
  • The head teacher will supply adequate information, instruction and supervision for all staff, pupils and visitors to ensure their health and safety.

B11 – Competency for Health and Safety Tasks and Training

  • Induction training will be ensured for all members of staff by the head teacher.
  • Training will be identified, arranged and monitored by the head teacher and the

    governing body.

  • Staff are also responsible for drawing to the attention of the head teacher their own personal training needs.
  • Training records will be easily accessible for audit purposes and will be kept up to date. The person responsible for holding the records is: Nicola Drage

B12: Monitoring

  • The head teacher will check working conditions and ensure that safe working practices are being followed. Regular inspections will be undertaken of the school building and grounds three times a year.
  • Nicola Drage is responsible for investigating accidents although the accountability lies with the head teacher.
  • Helen Rowson is responsible for investigating work-related causes of sickness and absences, although the accountability lies with the head teacher.
  • The head teacher is responsible and accountable for acting on investigation findings in order to prevent a reoccurrence.

Teachers/teaching assistants complete a health and safety checklist termly and any issues are reported to Nicola Drage, SBM and Paul Beaney, the site manager.
Health and Safety is a standing item on all staff meeting agendas.

Location of Poster: in the staffroom


C1: School Activities

  • The head teacher will ensure that risk assessments are undertaken. See annex 10
  • The significant findings of all risk assessments will be reported to the governing body and

    to all relevant staff, contractors and visitors who may be affected.

  • Any actions that are required to remove or control risks will be approved by the head teacher or their delegated responsible person.
  • The head teacher or delegated responsible person will check that the implemented actions have removed/reduced the risks, and
  • All risk assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.

C2: Visitors

  • All visitors shall be directed by clear signage to the reception and must report to the school office, where appropriate arrangements for the signing in and out and identity badges will be provided.
  • All visitors shall be made aware of the school’s fire arrangements in the event of a fire.
  • All visitors shall be made aware of the school’s emergency procedures.

C3: Fire and Emergency Procedures

The head teacher is responsible for ensuring the fire risk assessment is undertaken, controls are implemented and that it is reviewed annually. See annex 7

Emergency exits, assembly points and assembly point instructions are clearly identified by safety signs and notices.

Instructions to employees are visible in each room.
Emergency evacuation will be practiced three times a year a record will be kept:

A record will be kept by:

Paul Beaney, Site Manager

Kent Fire and Rescue will be contacted by:

Helen Rowson/ Nicola Drage

Names of Fire Wardens: Tracy Kent and Sarah Collins

Regular testing of fire alarms will occur on:

Termly intervals by Paul Beaney, Site Manager

The fire log book will be kept:

Site manager’s office by Paul Beaney

C4 Fire Fighting

Staff should only use fire extinguishers if trained in how to operate them safely. If trained, they should only use the extinguisher if confident to do so and not put themselves or others at undue risk. There should always be a clear escape available. Ensure the alarm is raised BEFORE attempting to tackle a fire.

All chemicals will be stored in accordance to the Control of Substances Hazardous to Health (COSHH) assessment. List of hazardous substances will be provided to fire officer in the event of a fire. See annex 9.

Name of Responsible Person for Fire Safety: Tracy Kent

C5: Maintenance of Fire Precautions:

The head teacher will ensure regular maintenance of:

1. Fire extinguishers
2. Firealarms
3. Firedoors
4. Fire safety signs and identification of escape routes
5. Emergency lighting and other emergency equipment

C6: Bomb Alerts

Bomb alerts will be dealt with in accordance with the school’s emergency planning arrangements. See annex 1

The head teacher is responsible for ensuring the bomb alert procedures are undertaken and implemented.

Guidance on bombs/suspicious devices or packages will be circulated to staff annually.

C7: First Aid Arrangements

The head teacher will ensure that there are an appropriate number of designated and trained first aiders in the school.

All staff have had adequate first aid training.

The designated first aiders are:

Alison Andrews – Paediatric First Aider Rae Anderson – Paediatric First Aider


The head teacher will ensure that there are an appropriate number of first aid boxes, with instructions.

A first aid risk assessment will be carried out by the head teacher to determine the above factors. See annex 2

The school will follow the procedure for completion of incident / accident records. HS157, HS160, F2508. See annex 3

The school will follow the KCC procedures for reporting of injuries as stated in the KCC accident book.

All reportable incidents under RIDDOR ’95 will be reported to the HSE by school.

The first aid boxes are located at: in each classroom, in the staff room, hall, Puppies, Dolphin Pod and mobile.

HSE Contact Details:
Health and Safety Unit, Room 3.32 Session House, Maidstone ME14 1XQ Advice Line 03000418456

Parents will be invited to complete the consent form for medical treatment in accordance with school policy and DFE guidance.

C8: Information Technology

The headteacher will ensure that suitable arrangements are in place for the use of Information Technology.

Information Technology will be installed safely, with due consideration given to ventilation for server rooms and computer suites and to hazards such as asbestos and working at height.

Where laptops are used, safe systems of work including charging and use of trolleys will be devised.

Assessments for users of Display Screen Equipment (DSE) will be carried out in accordance with the Health and Safety (DSE) Regulations 1992 (as amended in 2002).

The KCC guidance on interactive whiteboards will be followed. See annex 4

C9: Legal Requirements for Premises

The school will comply with the requirements of the Workplace (Health, Safety and Welfare) Regulations 1992 with regard to facilities for staff such as lighting, heating, ventilation, space, condition of floors and general welfare facilities.

The school will comply with the arrangements of the Education (School Premises) Regulations 1999 with regard to school facilities such as washrooms for pupils and staff, medical accommodation and indoor temperatures.

C10: Safe Handling and Use of Substances

The head teacher is responsible for identifying all substances which need an assessment under the Control of Substances Hazardous to Health (COSHH) Regulations 2002.

The head teacher or delegated responsible person will be responsible for undertaking COSHH assessments.

The head teacher will be responsible for ensuring that all relevant employees are informed about the COSHH assessments. See annex 5

The head teacher will be responsible for checking that all new substances can be used safely before they are purchased.

COSHH assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.

C11: Inspection of Premises, Plant and Equipment

The head teacher will arrange for formal inspections of the premises, plant and equipment to take place three times a year and draw up an effective maintenance programme. See annex 6

All identified maintenance will be implemented.

Routine checks may be undertaken by a combination of class teachers, governors,

caretaking staff and the head teacher/deputy head using the checklists. See annex 6.

Access to store rooms; boiler rooms; tank and plant rooms should also be checked,

including checking for inappropriate storage of ladders and other equipment.

Where damaged asbestos is encountered or suspected, procedures, as laid down in the KCC Asbestos policy, will be followed.

C12: Asbestos Management

Property and Infrastructure Support will arrange for a management asbestos survey to be carried out every three years in line with KCC policy. The head teacher will ensure that the KCC asbestos management policy is followed. An asbestos docubox will be kept on reception and staff will ask all contractors to check the survey and sign to say that they are aware of where the asbestos is within the building. The head teacher or the delegated responsible person will monitor areas where asbestos material is present, record significant findings and arrange for remedial works to be carried out if necessary. All works undertaken will be updated in the asbestos survey on completion.

C13: Legionella Management

Property and Infrastructure Support will arrange for a water hygiene risk assessment to be carried out every two years in line with statutory requirements. Assessments identify if there are areas where conditions are such that legionella bacteria could grow; list any required works; and include details of future monitoring requirements that the school is responsible for. Therefore all identified remedial works will be incorporated into the school’s maintenance programme.

Monitoring of the water system is also a statutory requirement and the school will ensure this is undertaken. This will include taking temperature readings, recording these in the log book and de-scaling spray outlets.

Property and Infrastructure Compliance Manager: Rebecca Spore

C14: List of Risk Assessments, Policies and Procedures

  • Asbestos management
  • Bomb alerts
  • Control of chemicals hazardous to health (COSHH)
  • Display Screen Equipment (DSE)
  • Drugs and alcohol
  • Electricity at work including portable appliance testing
  • Emergency planning
  • Fire – including responsibilities of the fire wardens
  • First aid requirements
  • Infection control
  • Legionella
  • Lone working
  • Managing contractors
  • Manual handling
  • Off-site visits
  • Pedestrian and people movement
  • Playground supervision
  • School events
  • School facilities (Forest School)
  • Slips, trips and falls
  • Stress management
  • Violence and aggression
  • Working at height


Annex 1: Emergency Planning Guidelines for Kent Schools (Assistance with this document can be found on Kent Trust Web)

Annex 2: Guidance on First Aid for Schools – A Good Practice Guide Managing Medicines in Schools and Early Years Settings

Annex 3: Incident/Accident Reporting

Annex 4: COSHH Risk Assessments on Kent Trust Web

Annex 5: Inspection Proforma on Kent Trust Web

Annex 6: Fire Policy and other linked Documents

Annex 7: Heating Oil Storage and Management Checklist delivery_Checklist_v2.docx

Annex 8: Asbestos Policy and Docubox Contents

Annex 9: List of Hazardous Substances on the Premises n_the_Premises_Amended_Julyl_09_final.doc

Annex 10: Health and Safety of Pupils on Educational Visits


KCC Health and Safety Unit (Schools Team)
Health and Safety Advice Line: Tel: 03000 418456 Fax: 03000 420330 Location: Room M3.32 Sessions House, Maidstone, ME14 1XQ

Outdoor Education Unit
Tel: 03000 413971 Email:
Location: The Swattenden Outdoor Centre, Swattenden Lane, Cranbrook, TN17 3PS

Client Services – Caretaking, Cleaners and Waste Management

Janet Stein – Client Service Manager.
Tel: 03000 416440, Email:
Location: Room m2.33, Sessions House, Maidstone, ME14 1XQ

Insurance and Risk Management

Darryl Mattingly, Insurance and Risk Manager.
Tel: 03000 416440, Email: Location: Room 2.53 Sessions House. Maidstone. ME14 1XQ

Staff Care

Occupational Health, Mediation Services, and Support Line.
Tel: 03000 411411 Email: Location: Park House, 110-112 Mill Street, East Malling, ME19 6BU


Email: Website: Location: Room 1.44, Sessions House, County Hall, Maidstone, Kent, ME14 1XQ

Property and Infrastructure Support – *Delete if not applicable

Bill Ogden Operational Services Manager Tel: 03000 416526

Lynn Keeley Maintenance / Statutory Team Manager Tel: 07786 191664

*Mark Carnt Building Contracts Manager (East Kent) Tel: 07920 538423

*Ian McGrath Building Contracts Manager (Mid Kent) Tel: 07710 339764

*Steve Mercer Building Contracts Manager (West Kent) Tel: 07827 970565

Steve Hamilton Statutory Services Manager (asbestos/legionella) Tel: 07920 548911

Roger Aldridge Mechanical & Electrical Stat. Compliance Manager Tel: 07825 506627

KCC Property Service Desk.
Tel: 24 hours, 7 days per week: 03000 417878
Location: Contact Centre, Invicta House, County Hall, Maidstone, Kent, ME14 1XX

Health and Safety Executive

Enforcement of Health and Safety Legislation.
Tel: 0845 345 0055 online reporting Location: Local office: International House, Dover Place, Ashford, TN24 1HU

County Fire & Rescue Service

Barry Healey, Station Manager – School Premises.
Tel: 01622 774191Ext.7621
Location: Tunbridge Wells Fire Station, Grove Hill Road, Tunbridge Wells. TN1 1SD.

RIDDOR Incident Contact Centre

The reporting service for work-related health and safety, RIDDOR incidents to the HSE. Website: E-mail: .

Employment Medical Advisory Service (EMAS)

The Executive’s Employment Medical Advisory Service (EMAS). Tel: 02089 958503
Location: PO Box 3087, London W4 4ZP

Safe Practice in Physical Education and School Sport

Association for Physical Education.
Tel: 0118 378 6240, email: Website:
Location: Room 117,Bredon, University of Worcester, Henwick Grove, Worcester. WR2 6AJ

Sustainability & Climate Change Team

Deborah Kapaj – Sustainable Estates Programme Manager
Tel: 18002 03000 420019
Location: 2nd Floor, Invicta House, County Hall, Maidstone. ME14 1XX

Trade Union Representatives

John Walder NUT Sturry Academy

Christine Dickenson NUTBrook Education Centre

Sandra Silvester NUT Norton Knatchbull School

Fred Blunt NUT Weald of Kent

Trevor Davies NASUWT Bennett Memorial School

Mark Dickinson NASUWT Maidstone Grammar School for Girls

Colin Mills NASUWT Dane Court Grammar School, Broadstairs

John Paul ATL Barming Primary School

Julie Huckstep ATL Hartsdown Technology School

Carol Arthur UNISON St Lawrence in Thanet CEJ School

George Hold UNISON  St Lawrence in Thanet CEJ School

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